Zoho Mail Backup Software

Zoho Mail Backup Tool is essential for maintaining the safety and accessibility of your email data. Regular backups with this tool ensure that your email history, important attachments, and critical communications are securely stored and readily available when needed.

Download our Handy Backup application today and take advantage of a 30-day free trial for Zoho Email backup. Experience seamless protection and peace of mind, knowing your emails are always secure and easily recoverable.

Small Windows Logo Download for Free

Version 8.5.8 , built on October 31, 2024. 118 MB
30-day full-featured trial period

On-prem Backup Software



Advantages of Handy Backup as Zoho Mail Backup Software

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Automating All Actions

No need to worry about the regularity of your email backup with our solution. Handy Backup automates the entire process, allowing you to schedule backups at specific intervals, trigger backups based on system events, or initiate them manually whenever necessary. This ensures your data is always protected without the need for constant manual intervention.


Advanced Backup Settings

Our Zoho mail backup tool provides extensive control options to backup Zoho Mail effectively, including full, incremental, and differential backups. You can maintain multiple versions of your backups, apply time-stamps, encrypt and compress backup files, and even run other software (such as antivirus programs) before and after a backup task to enhance security and performance.

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Zoho Mail Backup Security

Handy Backup solves these challenges with a fully automated backup process that requires no manual intervention. Offering customizable options and continuous protection, it keeps your Zoho Mail data up to date, secure, and easily recoverable. Enjoy peace of mind knowing your important emails are consistently backed up and safeguarded against data loss.

Migrating Zoho Mail to Other Services

Our Zoho Mail backup software allows you to not only back up Zoho Mail but also migrate your data to other email services or clients, such as Microsoft Outlook, Gmail, Yahoo Mail, and others. This flexibility ensures that you can easily transfer your data if you switch platforms, preserving all your important emails, contacts, and other information in the process.

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Wide Choice of Storage Media

Handy Backup offers a variety of storage options for your Zoho Mail backups, including local and remote hard drives, USB drives, cloud storage services, NAS devices, and FTP servers. This flexibility allows you to choose the most suitable and secure storage solution for your needs.




Overview of Zoho Mail Backup and Storage Solutions

A comprehensive Zoho Mail backup strategy involves identifying the key data types that need to be secured and selecting the best storage options. With Handy Backup, you can easily manage what to back up and where to store it, ensuring that all crucial information is effectively protected and easily recoverable.

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    Examples of Data You Can Backup

  • Drafts – Backup all drafts of your emails that are saved in Zoho Mail.
  • INBOX – Secure all your incoming messages stored in the main inbox folder.
  • Newsletter – Backup newsletters and subscriptions you receive in this dedicated folder.
  • Notification – Preserve notifications from various services stored in this folder.
  • Sent – Save copies of all emails you have sent, including attachments.
  • Snoozed – Backup emails that you have snoozed for later attention.
  • Spam – Optionally backup emails marked as spam for security or review purposes.
  • Templates – Preserve any email templates you have created for future use.
  • Trash – Backup deleted emails that are still in the trash folder before permanent deletion.

    Backup Destinations for Zoho Mail

  • Cloud Storage – Store backups on secure cloud platforms like Google Drive, Dropbox, Amazon S3, OneDrive, Backblaze B2, and other S3-compatible clouds.
  • Local and External Storage – Save backups to your computer's hard drive, external drives (including SSDs and USB drives), FireWire, or other storage devices recognized by Windows.
  • Network Drives and NAS – Use network-attached storage (NAS) devices or mapped network drives for centralized and scalable backup storage over your local network (LAN).
  • FTP/SFTP/FTPS Servers – Securely store backups on remote FTP, SFTP, or FTPS servers, providing flexible and offsite data protection.
  • WebDAV Servers – Backup your data to WebDAV servers for secure, web-based storage and remote access.
  • Email Accounts – Backup Zoho Mail data directly to another email service, such as Gmail, Microsoft Outlook, or any other IMAP-compatible account using our email migration software.
  • Optical Discs – Burn backups to CDs, DVDs, or Blu-ray discs for long-term archival storage.



How to Backup Zoho Mail

To set up an automatic Zoho backup task, follow these steps:

  1. Enable IMAP in Zoho Mail:
  2. On the main Zoho Mail screen, where your emails are displayed, find the gear icon in the upper right corner and click on it. From the menu on the left, choose Mail Accounts. In the IMAP section, ensure that all three options are selected.

IMAP Settings in Zoho Mail
  1. Generate an App-Specific Password:
  2. Go to your Zoho account settings and navigate to Security. Under the App Passwords section, click on Generate New Password.

    Generate New App Password in Zoho Security Settings

    In the pop-up window, enter "Handy Backup" as the name and click Generate.

    Generate App-Specific Password for Handy Backup

    Copy the generated password. Please note that the password displayed in the screenshot is only an example; you will need to generate your own unique password.

    Example of Generated App Password
  1. Launch Handy Backup:
  2. Сreate a new task by pressing Ctrl+N or using the control button on the panel. In Step 2 of the wizard, select the Email plug-in from the E-mail group on the left panel.

  1. Configure the Zoho Mail Connection:
    • Double-click on the Create a connection option to open the setup dialog.
    • In the Connection Title field, enter a name for this connection.
    • Enter the server name: use imap.zoho.com for personal email addresses, or imappro.zoho.com for domain-based email addresses.
    • Enter your Zoho email address in the User field.
    • Paste the password you generated in Step 2 into the Password field.
    • Keep the default port number: 993.
    • (Optional) Click Test Connection to ensure everything is set up correctly.
Configure Zoho Mail Connection in Handy Backup
  1. Configure Backup Details:
  2. Select the folders or individual messages you want to back up. Then, in Step 3, choose the storage location for your backup (e.g., save a copy of your messages to a local hard drive). Click OK and return to the task wizard to finalize and create your backup task.



FAQ on Zoho Backup Software

  1. Can I perform file-filtered backups with Zoho?

Yes, Handy Backup supports file-filtered backups by using file masks. This feature allows you to back up only specific types of files or exclude certain files based on their attributes, such as file type or size. With the Zoho Mail Backup Tool, you can customize your backup tasks to include only the files you need, making the process more efficient and tailored to your requirements.

  1. Is it safe to use your software for Zoho email backup?

Yes, it is completely safe to use our software. We prioritize your security and ensure that your passwords and sensitive information are not stored or retained. Handy Backup handles all data securely, maintaining strict confidentiality and protecting your information from unauthorized access.

  1. Can I back up emails with attachments?

Yes, Handy Backup can back up both emails and their attachments. This means that all the files and documents attached to your emails are included in the backup, ensuring that your entire email content is securely preserved and recoverable when needed.

Safeguard your Zoho Mail data effortlessly and efficiently with our advanced features. Explore the outstanding features of Handy Backup,
the ultimate Zoho Mail backup tool — download our 30-day free trial and experience the superior backup solution for yourself!

Small Windows Logo Download for Free

Version 8.5.8 , built on October 31, 2024. 118 MB
30-day full-featured trial period

Who uses Handy Backup?